2024 Sponsorship Agreement

1. Purpose

The purpose of this Agreement is to outline the terms and conditions under which the Sponsor will support the Car Hacking Village (the “Organizer”) at DEFCON 32 (the "Event"), in exchange for certain sponsorship benefits.

2. Sponsorship Term

This Agreement shall commence on June 15th, 2024 and shall remain in full force and effect until the conclusion of the Event on August 12th, 2024, unless terminated earlier as provided herein.

3. No Sales Clause

The Sponsor agrees that no sales activities or direct solicitation of products or services shall take place during the Event as they are in violation of the Event’s policies. The Sponsor's participation shall focus on brand exposure, products, industry involvement, and networking.

4. No Booth and No Company Banners

The Sponsor agrees that they will NOT receive a booth in exchange for their sponsorship. Additionally, the Sponsor agrees that they will NOT place Company Banners within the Event’s physical space without approval from the Organizer.

5. Respect for Event Staff

The Sponsor agrees to treat all event staff with the utmost respect and professionalism. This includes following all of the Event’s guidelines (https://defcon.org/html/links/dc-policy.html), cooperating with event schedules, and adhering to requests and instructions from the Organizer and its representatives.

6. Respect for Other Sponsors

The Sponsor agrees to demonstrate respect towards other sponsors and participants of the Event. This includes refraining from disparaging remarks, maintaining a professional demeanor, and supporting a collaborative and positive event environment.

7. Expectations

  1. Company Logo delivered in Vector (.ai / .pdf / .svg) format by June 14th, 2024.

  2. Fill out our CHV Sponsorship Volunteers Form

    1. Will be provided at a later date. Ensures the individuals supporting the village in-person from your company are accounted for, shirt sizes are accurate and contact information is provided.

  3. Workshop / CTF Challenge setup on  Thursday, August 8th, 2024 from 12:00 pm to 5:00pm

    1. Setup for providing workshops and/or CTF challenges SHALL be done during this time. We cannot accept sponsors showing up on the day of the event to set up as we are limited in our space and time.

  4. In-Person All Hands Meeting on Thursday, August 8th, 2024 from 5pm to 6pm.
    During this meeting, the following activities will take place:

    1. CHV Leadership to go over the village activities and support for sponsors.

    2. CHV Sponsor volunteer shirts are distributed.

    3. CHV physical layout overview and volunteer requirements.

    4. Pick up complementary Main CHV badges.

    5. Pick up complementary DEFCON tickets.

    6. Pick up reserved DEFCON tickets procured prior.

  5. Participate in takedown Sunday, August 11th, 2024 at 12:00pm.

8. Breach of Agreement

In the event of a breach of any of the terms of this Agreement by the Sponsor, the Organizer reserves the right to:

  1. Immediately remove the Sponsor from the Event premises;   

  2. Terminate this Agreement without liability;

  3. Prohibit the Sponsor from participating in future events organized by the Organizer.

The decision to enforce these consequences shall be at the sole discretion of the Organizer based on the nature and severity of the breach.

9. Termination

This Agreement may be terminated by either party upon written notice to the other party if there is a breach of any provision of this Agreement that is not cured within 14 days (2 weeks) after receiving written notice of such breach.

10. Miscellaneous

This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral, relating to the Event and the Organizer. This Agreement may only be amended by a written document duly executed by both parties.